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Celebrations

Class Reunions, Corporate Parties, Birthday Parties, Anniversaries, Graduations, Memorials, Holiday Parties, and Life Celebrations

These events can all be booked in two different ways:
as All-inclusive Events or as Room-only Events, with two different size/time configurations.  Please see the comparison chart below to help you figure out which style best fits your event.

All-Inclusive Packages

Class Reunions
Corporate Banquets
Birthday Parties
Life Celebrations
Holiday Parties

Room-only Packages

Graduations
Birthday Parties
Anniversaries
Holiday Parties
Memorials

COCKTAILS, DINNER, & DANCING

Class Reunions
Holiday Parties
Birthday Parties
Graduation Parties

A MEAL & CONVERSATION

Corporate Meetings
Memorials
Awards Banquets
Anniversary Parties

COCKTAILS, DINNER, & DANCING

Class Reunions
Holiday Parties
Birthday Parties
Graduation Parties

A MEAL & CONVERSATION

Corporate Meetings
Memorials
Awards Banquets
Anniversary Parties

Policies and Informative Details
Alcohol • Beverages • Children • Decorating • Food
Hours & Time • Music • Reservations • Seating • Smoking

Alcoholic Beverages:  We like everyone to have a great time, but this is not the place for a drunk-fest.  A couple of drinks to relax the evening?  That's a fine idea.  Bar set-up with professional bartending staff is included.  You may choose a no-host bar where Charley’s will provide beer, wine, and liquor from your choice of several options, or a hosted bar where you provide the alcoholic beverages for their bartenders to serve.  If you are providing your own alcohol the following limits apply:

BEER & WINE:  You may have one keg of beer for every 100 guests, with a 2 keg total limit.  (Up to 4 cases worth may come as bottles.)  Each keg serves 160, 12oz glasses.  Wine & champagne are welcome in reasonable amounts, with each bottle of wine serving 4-5 glasses.  You may also add up to 3 cases of pre-bottled beverages, such as Mike's Hard Lemonade, which is particularly popular during the hot season. 

CHAMPAGNE must be opened by Dance Street staff or the hired bartender.  Bottles may not be placed on the tables. 

HARD LIQUOR is allowed, but no shots. 

A "SIGNATURE DRINK" is an excellent compromise if you don't want to provide a full hard liquor bar, but want more than beer and wine.  This could be something like a rum & coke, a Mai Tai, or a Margarita on the rocks.  If your are providing the alcohol for a hosted bar the ingredients for this drink should come pre-mixed except for the alcohol.  This will make your bar line move much more smoothly. Consider providing fruit garnish or the little umbrellas if you're doing something tropical.

Miscellaneous details - Guests are NOT allowed to bring in their own alcoholic beverages.  You must provide adequate food in order to serve alcoholic beverages (not just a dessert reception.) 

Beverages, non-alcoholic:  All the menus include punch, coffee, and ice water.  You may choose to add upgrades of hot tea, hot cocoa, iced tea, and sodas if so desired. 

Children - Well-behaved children are a joy to have at celebrations, and welcome at the Dance Street Ballroom.  The facility is, however, designed for adults with lots of glass, candles, and other opportunities for unattended children to cause damage.  We expect parents and other adults to supervise any children in attendance and enforce good indoor manners.  We love it when the kids dance and screech in delight, but if you want a place where they can run amok then please choose a different venue.  

Decorating:  You're welcome to do additional decorating as long as it fits within your time slot, or you book more hours, but most people are happy to have us take care of this detail.  In addition to our greenery, white lights and numerous candle sconces, we provide event-appropriate table centers that may include mirror squares, candles, balloons, lights, and/or color-coordinated fresh flowers.  We decorate the dessert table, as well as the guest book table, bar, and punch table, while Charley's Catering always decorates their buffet tables with great panache.  We do not allow additional candles unless they are fully contained in one-piece holders, with the flame at least 1 full inch below the top of the holder.  (Wax on our dance floor is a major hazard, and this is a very necessary precaution.)  Balloons are allowed only if they are tied down - free-floaters are a hazard with the wall sconces. 

Food:  This is a key element to any event, and one of the few particular details anyone remembers is whether or not they ate well.  We've collaborated with Charley's Catering to provide you with a SELECTION OF MENUS to choose from and customize as you wish. 

High quality, disposable dishes are included.  If you wish to upgrade to china, flatware, and glassware we will be happy to make such arrangements for you. 

GREEN DISPOSABLES - There are now a lot of disposable dishes out there made of cornstarch, potato starch, or sugarcane.  Plates, forks, cups, & to-go containers are all available from a variety of companies.  While they're more expensive than standard disposables, we've found them to be very sturdy, better in fact than the usual disposables.  Besides being biodegradable (moot point since Spokane burns its garbage) they are made without any petroleum products in the first place, which is a good thing.  Charley's offers a "green disposables option" for an additional $1 per person. 

Ecoproducts • Earthshell • Let's Go Green • Michigan Green Safe Products  

Hours & Time:  Your time block is all inclusive and must allow for any extra decorating.  Full-sized events can choose any 4.5-hour party block between 11am and 11pm.  Smaller events can choose any 3 hour party block between 11am and 9pm, Monday-Friday.  Event organizers may arrive up to 1 hour before the party to put out any extra decorations or arrange any welcoming tables.  

Music:  Dinner and dance music are included in this package.  If you have particular songs you'd like us to play you are welcome to bring a cd for us to work from. 

Package Prices:  The price per person depends upon how many guests you'll have, any menu upgrades you might choose, what night of the week &/or type of event you're having, and whether or not you want to add a China/Flatware/Glassware package, or upgrade to "Green Disposables".  Given these variables, here is the range of prices for groups from 75-225 guests: 

 75 Guests - $46-$80 per person all inclusive

100 Guests - $40-$70 per person all inclusive

125 Guests - $37-$64 per person all inclusive

150 Guests - $34-$60 per person all inclusive

175 Guests - $39-$57 per person all inclusive

200 - 225 Guests - $39-$43 per person all inclusive
(cocktail buffet on disposables or green disposables)

To figure out your exact cost please see our helpful planners:
Full Banquet Planner (any day/4.5 hr. party/225 capacity/end by 11pm)
Small Banquet Planner (weekdays/3 hr. party/150 capacity/end by 9pm)

Reservations -  A $1,000 initial payment will secure your date with us and is non-refundable.  This is applied to your total bill.  The final payment and $500 damage/overtime deposit are due at least 15 days before your event.  There's an additional $200 damage deposit for chocolate fountains. 

Seating - We will seat 8 at a table for up to 175 guests.  For groups larger than that the room will be arranged cocktail-style, with some  round tables for seating and some taller cocktail tables for perching with your beverage. 

Smoking - Dance Street is, and always has been, a non-smoking facility.  Smoking is permitted outdoors, 25 feet away from any entrance, as per the Washington Clean Indoor Air Act.   Please remember that smoking directly outside the doors is pointless - it still comes straight back inside the facility.  We appreciate it when you encourage your smoking friends and family to be considerate in this matter.   

We hope you found this information helpful, and if you think the Dance Street Ballroom may be the perfect place for your event then we look forward to hearing from you and giving you a tour.  Thanks for reading this far!

Amanda Hansen
Owner

Printable Brochure/Menus/Banquet Planners

Policies and Informative Details
Alcohol • Beverages • Children • Decorating • Food
Hours & Time • Music • Reservations • Seating • Smoking

Alcoholic Beverages:  We like everyone to have a great time, but this is not the place for a drunk-fest.  A couple of drinks to shake off dance-inhibitions?  Sure!  We're all for that.  A banquet permit, ($10 at the liquor store), is necessary if you plan on having ANY alcoholic beverages.  All alcohol must be served by one of our Approved Bartenders, found through our Preferred Caterers or from our List.  You provide the alcoholic beverages for them to serve.  (We're sorry, but you may no longer hire "someone you know."  We've had even licensed bartenders do some very stupid and dangerous things.) 
The following alcohol limits apply:

BEER & WINE:  You may have one keg of beer for every 100 guests, with a 2 keg total limit.  (Up to 4 cases worth may come as bottles.)  Each keg serves 160, 12oz glasses.  Wine & champagne are welcome in reasonable amounts, with each bottle of wine serving 4-5 glasses.  You may also add up to 3 cases of pre-bottled beverages, such as Mike's Hard Lemonade, which is particularly popular during the hot season. 

CHAMPAGNE must be opened by Dance Street staff or the hired bartender.  Bottles may not be placed on the tables. 

In order to provide a full HARD LIQUOR bar you must hire one of the three Preferred Caterers who we allow to do a full bar (no shots.)  We've had a lot of problems with the hard stuff and are close to banning it all together.  We've also had some really good events with it, so that's why we haven't.  Please don't be the event to make us change our minds. 

A "SIGNATURE DRINK" is an excellent compromise that will allow you to use any Preferred Caterer's bartender or one of our Approved Bartending Teams.  This could be something like a rum & coke, a Mai Tai, or a Margarita on the rocks.  If your chosen drink contains multiple ingredients it should come pre-mixed except for the alcohol.  This will make your bar line move much more smoothly!  Consider providing fruit garnish or the little umbrellas if you're doing something tropical.

Miscellaneous details - Guests are NOT allowed to bring in their own alcoholic beverages.  You must provide adequate food in order to serve alcoholic beverages (not just a dessert reception.) 

Beverages, non-alcoholic - A full-service caterer will handle the punch, water, & coffee.  Feel free to add iced or hot tea too, but don't go overboard with too many choices of beverages.  If you hire a food-only caterer, or choose to do the food yourselves, then you'll want to provide your own punch, water, & coffee.  That way it's available until the end of the party, not just until the caterers leave (often a 2 hour difference.)  The best way to serve water is to buy or rent one of the large glass beverage jars and fill it with water, ice, & lemon slices if so desired.  You can do the same for punch, but most people choose to use a punch bowl.  Keep your punch recipe simple, such as Sprite & strawberry lemonade powder, or my favorite recipe: 2 cans frozen cranberry, 2 cans frozen orange, a 46oz can pineapple juice, a 2-liter of Sprite/7-up, plus 2-liters of water & ice.  Mmmm!  Guests will suck this down in quantity, though, so make sure you provide enough.  One batch per 25 guests is reasonable, maybe a little more if you're not serving any alcoholic beverages or if it's the middle of summer. 

Children - Well-behaved children are a joy to have at celebrations, and welcome at the Dance Street Ballroom.  The facility is, however, designed for adults with lots of glass, candles, and other opportunities for unattended children to cause damage.  We expect parents and other adults to supervise any children in attendance and enforce good indoor manners.  We love it when the kids dance and screech in delight, but if you want a place where they can run amok then please choose a different venue.  

Decorating - You're welcome to do additional decorating as long as it fits within your time slot, or you book more hours, but most people are happy to have us take care of this detail.  In addition to our greenery, white lights and numerous candle sconces, we provide event-appropriate table centers that may include mirror squares, candles, balloons, lights, and/or color-coordinated fresh flowers.  We decorate the dessert table, as well as the guest book table, bar, and punch table.  We do not allow additional candles unless they are fully contained in one-piece holders, with the flame at least 1 full inch below the top of the holder.  (Wax on our dance floor is a major hazard, and this is a very necessary precaution.)  Balloons are allowed only if they are tied down - free-floaters are a hazard with the wall sconces. 

Food - This is a key element to any event, and one of the few particular details anyone remembers is whether or not they ate well.  We do not have an in-house caterer and there are no exact catering requirements.  We offer three catering options:

1. We highly recommend seven Preferred Caterers who are all full-service, providing tasty food, well-decorated buffet tables, non-alcoholic beverages, licensed bartending staff, cake-cutting service, table clearing, and trash management until the end of your event (starting at $10/person, averaging $15, up to $30.)  They take care of everything that we don't, and we know without reservation that they do a great job here.

2. You're welcome to hire any other licensed caterer, but you also must hire one of our Approved Service Assistants.  They fill the service gap and will clear tables, take out trash, maintain non-alcoholic beverages that you provide, and cut the cake.  This requirement allows you to hire a food-only caterer who will only be here for dinner and therefore cost less, but still have the service issues taken care of so that your family does not have to work your wedding.  It also protects the facility and your damage deposit.  We will be happy to arrange this for you, and the cost is $100/ASA/6 hour shift.  An additional assistant will be required if you're having over 75 people and using rented dishes.  "Real" dishes are very labor intensive.

3. Do-it-yourself food is still allowed with restrictions.  We do not recommend this route, but do understand the reality of budgetary constraints.  If you don't use a licensed caterer we charge an additional $400, which includes 2 Approved Service Assistants who will arrange the food on the the tables, maintain the food trays and pack up leftovers, as well as clear tables, cut cake, deal with your punch/water/coffee, and take out the trash.  The following rules apply:   You are limited to COLD FOOD ONLY, up to 5 different trays (i.e, meat, cheese, fruits, veggies, & shrimp), up to 3 salads (i.e. pasta, Caesar, & broccoli), rolls, squeeze-bottle condiments, & olives.  All food must come prepared and ready to put out on the table except for salad dressing and croutons.  Salads should come with two bowls, one for the table and one in reserve, with refills in Ziploc bags.  Trays should be lidless and wrapped in plastic wrap so that they'll fit into the refrigerator.  You are responsible for providing all serving dishes, serving utensils, plates, napkins, forks, cups, etc.  If you decide to rent china, silverware, & glassware you will need to hire one more ASA to deal with the rentals.  Our facility is just not equipped to keep hot food hot, but you may expand your cold food choices if you have a "friend" who does catering and is going to be manning the food area during dinner and packing up the leftovers afterwards.  Remember, everything must still fit on the two buffet tables provided. 

In all cases, we expect food to come already prepared and essentially ready to serve.  We provide a small food-prep area with a table, refrigerator, & sink that is curtained off from the serving area but there is no kitchen, and cooking is absolutely forbidden.  We provide two buffet tables (with linens) for serving, and we recommend that guests go through the buffet line on both sides of the tables to make the line as efficient as possible.  This arrangement suits professional caterers just fine, and we're happy to give a tour and explanation to any caterer who has not been at our facility before.   

Dishes, napkins, flatware, & cups for non-alcoholic beverages will be included if you choose a preferred caterer, but you may still need plates, forks, & napkins for the cake.  If you prefer to rent china, flatware, and glassware we'd be happy to suggest some reputable vendors.  Remember that rented dishes require a lot more labor (= $) and space.  If you like the convenience & economics of disposables then we suggest shopping at Costco or URM, or using one of the "green disposables" options.  Again, keep it simple.  The pull-apart champagne glasses seem cute until you have to put them all together, find a place to arrange them, and figure out how to get them to the tables - very labor intensive little things.  We prefer the little 5oz. cups that are miniatures of URM's normal beverage cups.  Very cute, and easy to handle. 

GREEN DISPOSABLES - There are now a lot of disposable dishes out there made of cornstarch, potato starch, or sugarcane.  Plates, forks, cups, & to-go containers are all available from a variety of companies.  We've tested the plates & forks from Ecoproducts and found them to be very sturdy, better in fact than your usual disposables.  Besides being biodegradable (moot point since Spokane burns its garbage) they are made without any petroleum products in the first place, which is a good thing.  Check out these sources if you're interested in such things, or ask your caterer if they offer such a "green option."  There may be a nominal fee to cover the difference in costs as these are harder to get and more expensive. 
Ecoproducts • Earthshell • Let's Go Green • Michigan Green Safe Products.  The "EarthShell" brand may be available locally at  Smart & Final cash & carry stores, at 7630 N. Division and 211 S. McKinnon Rd. 

Hours & Time - Your time block is all inclusive and must allow for vendor set up & take down, your beverage & supply drop off, and your clean up (packing up gifts, leftovers, and any added decorations.)  Full-sized events can choose any 7-hour time-block (4.5 hour party) between 10am and Midnight, with the Midnight-1am hour being an additional $250.  Smaller events can choose any 5-hour time-block (3 hour party) between 10am and 10pm, Monday-Friday.  The party must end 1 hour before the end of your time-block to allow for vendor clean-up and your exit.

Music -  We will provide background music suitable for dinner and conversation at no extra charge.  If you want to have general dancing you must book a full-sized event and make arrangements for a DJ or Band. 

We do offer music services ourselves but not for every event, so talk to us to see if we're the right choice for you, and if you want us book us early.  You're also welcome to hire almost any outside DJ or band (check with us first.)  The main rules they need to know are 1) no bubble machines and 2) NO DUCT TAPE!  The approved methods of securing cords are gaffer's tape or the blue "painter's" masking tape.  Bands are welcome, but they take up a lot of space and are generally not suited to events over 125-150 people. 

Due to past experiences our music system is not available for anyone else's use. 

Reservations -  A $500 initial payment will secure your date with us and is non-refundable.  This is applied to your total bill.  The final payment and $500 damage/overtime deposit are due at least 15 days before your event.  There's an additional $200 damage deposit for chocolate fountains.  Dance Street does not accept debit or credit cards - sorry!  In case of a medical or military emergency, you may reschedule the same event for a new date which is within one year of your original date, excluding holidays as well as Saturdays from May-October.  Current rates will apply to rescheduled events.  Only one such rescheduling may take place.  Please understand that we only have so many dates available, and when someone cancels a date it is very rare to re-book it.  This is why your initial deposit is absolutely non-refundable.

Seating - We will seat up to 200 at round tables (9-10 at a table for groups larger than 160).  The additional 25 will have taller cocktail tables for perching.

Smoking - Dance Street is, and always has been, a non-smoking facility.  Smoking is permitted outdoors, 25 feet away from any entrance, as per the Washington Clean Indoor Air Act.   Please remember that smoking directly outside the doors is pointless - it still comes straight back inside the facility.  We appreciate it when you encourage your smoking friends and family to be considerate in this matter.   

We hope you found this information helpful, and if you think the Dance Street Ballroom may be the perfect place for your event then we look forward to hearing from you and giving you a tour.  Thanks for reading this far!

Amanda Hansen
Owner

PREFERRED CATERERS

WEDDING BUDGET PLANNER

HELPFUL PLANNING LINKS